Data Management Clerk/Admin
Employment Service Centre - Midtown - VancouverAuxiliary (Grid 9)Pacific Community Resources Society (PCRS) is a large not-for-profit agency that serves some of the most vulnerable people in our communities from Vancouver to Hope. Our vision is to see everyone thriving in strong, healthy communities. Our strong agency values of advocacy, diversity and inclusion, empowerment, service excellence, stewardship, and well-being guide us in our work with participants and how we support our diverse staff. We place a high value on work-life balance. This is demonstrated through our compensation and comprehensive/fully employer-paid benefits package, including extended health and dental, sick leave, Municipal Pension, and flexible work options for many positions. Our Employee Family Assistance Program has a full preventative health program including nutrition awareness, stress reduction, and tools to assist our staff with maintaining a work-life balance. We take care of our people who care for the people we serve.
Position Summary:
The Administrative Assistant is an integral member of the WorkBC team and works within the strategic objectives of Pacific Community Resources (PCRS) to ensure the provision, coordination, and exceptional delivery of the WorkBC program. The primary role of the Administrative Assistant is to provide administrative support to the Midtown WorkBC Centre, which includes both WorkBC specific requirements and general administrative duties. This position must know about the WorkBC contract and services available to ensure accurate financial documentation and data entry.
Primary Duties:
- The tracking and reporting of contractual targets for the center.
- Submitting sustained outcome fees (SOF) milestone (CMF) fees in ICM, ensuring that the supporting documents are uploaded.
- Complete billing for Short Term Training (STOC), bus tickets and other financial support issued to participants.
- Work with staff regarding wage subsidies for participants and reimbursement of wages to employers.
- Keep a count of gas cards, food vouchers, and bus tickets weekly.
- Coordination of confidential direct service and systems information management.
- Ensure computerized records are captured accurately and maintained based on procedures and assist staff with capturing, cleaning, and processing of data.
- Provide daily administrative and data entry services to various data management systems and produce monthly summary statistics and automated reports on request of authorized individuals. This position must know about the WorkBC contract and services available to ensure accurate financial documentation and data entry.
- Communicate effectively with coworkers and staff; actively engage, initiate, and participate in team efforts within WorkBC centers
- Participate in staff meetings, committee meetings, staff training, and agency staff meetings.
Academic and Job Experience Required:
- Grade 12, plus 2-3 years related experience.
- Strong comprehension of all Microsoft Office programs and database systems, including M.S. Word, Excel, Access, and various web-based applications.
Basic Requirements:
- Criminal Record Check including the vulnerable sector
- Proof of being fully Vaccinated for Covid19
Desired Requirements
- Excellent organizational skills, detail-oriented, excellent math skills and strong communication and computer skills and administrative capability
- Excellent math skills and strong communication skills with a diverse population.
- Excellent organizational skills, effective time management, detail-oriented, and able to prioritize and multi-task in a fast-paced environment
- Experience with computer applications/
IMMEDIATE SUPERVISOR:
Assistant Manager Midtown WorkBC
Salary Range: $22.91/hour – $25.30hour
Closing Date: April 1, 2022, 4.30 p.m.
Offer of employment is conditional upon the applicant providing us with proof of being fully vaccinated against COVID-19
"Pacific Community Resources Society is committed to diversity and inclusion and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons who anticipate needing accommodations for any part of the application process may contact our H.R. department at hr@pcrs.ca. Personal information will be kept confidential."